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Creating New Account Voucher

Posted
Updated
ByLakshmi Kammara

An Account Voucher is used to record financial transactions by entering the accounts involved and their corresponding debit (Dr) and Credit (Cr) amounts.

How to Create an Account Voucher

  1. Go to Operations -> Finance -> Account Voucher.
  2. Select the Branch.
  3. Select the required Voucher Type.
  4. Click New Record.
  5. Enter the Data and select the Series.
  6. Enter the Narration, if applicable.
  7. Select the required account from BY|Cr Account.
  8. Enter the applicable Cr and Dr amount.
  9. Click the + button to add the account entry to the table.
  10. Repeat the process to add additional accounts, if required.
  11. Review the Total Credit, Total Debit, and Difference.
  12. Enable Approve, if the voucher needs to be approved immediately.
  13. Click Save to save the account voucher.

Additional Information

The Task ID and Cost Center can be entered when applicable. The Cost Centre can be selected from the available options, and the delete button can be used to remove the selected cost centre.

When adding an account entry, select the account from By|Cr Account and enter the corresponding amount as either Cr and Dr. Click the + button to add the entry to the voucher. Additional entries can be added in the same way.

The system displays the entered accounts in the transaction table, where the entries can be reviewed or edited before saving.

Account Entry Table

  • Cr/Dr: Indicates whether the account entry is a credit or debit entry.
  • Amount: Displays the account selected for the transaction.
  • Balance: Displays the balance associated with the selected account.
  • Dr Amount: Displays the debit amount entered for the account.
  • Final Balance: Displays the account balance after applying the transaction.
  • Edit: Allows the account entry to be modified.
  • Allocation: Displays or manages allocation information, where applicable.

Voucher Total

The system displays the following totals at the bottom of the form:

  • Total Credit: Total amount entered as credit.
  • Total Debit: Total amount entered as debit.
  • Difference: Difference between the total credit and total debit amounts.

The Difference should be reviewed before saving the voucher to ensure that the debit and credit amounts are appropriately entered.

Final Actions

  • Approve: Enables approval for the voucher before saving.
  • Save: Saves the account voucher.
  • Cancel: Cancels the current entry.
  • Close: Closes the current voucher form.
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